AMSA's Local Chapter Project Directory

PROJECT DESCRIPTION/CONTACT INFORMATION
Project title World AIDS Day Wine and Cheese Event
Project type(s) Community Service,Fundraiser,Speaker
Date completed 12/11/2009
Chapter Ohio University COM
Project Coordinator Lindsay Westrick
Summary of project The Wine and Cheese Night was an event focused on raising awareness of the global AIDS epidemic and educating future healthcare providers as well as community members on how HIV/AIDS affects people worldwide. We held a raffle drawing and raised over $600 for our local, Athens AIDS Task Force.

Content area N/A
Number of participants 100+
Participant hours involved 2 hour(s)
PROJECT PLANNING
Coordinator roles As project coordinator, I was in contact with the Athens AIDS task force in order to schedule a speaker from their organization to talk at the event. I held several meetings with the Global Health Committee preparing for the event. Topics of these meetings included recruiting donations for the raffle drawing, selling raffle tickets, preparing appetizers and getting the wine donated, advertizing (emails, posters, handouts in mailboxes), and setting up the event. I was in constant contact with the venue (a local coffee shop) to make sure all AV equipment was available, tables, chairs, microphones, projectors, etc. would be set up. I previewed several HIV/AIDS films and chose "India's Hidden Plague," to show at the event. I prepared a large bulletin board for advertizing and sent several emails to the medical school to encourage attendance. I set up before the event and cleaned afterward.
Coordinator hours 30 hour(s)
FUNDING & ADVERTISING
Total project cost $500
Project funding Local chapter funds,Donation
Funding breakdown of sources and/or donations: The wine was donated. Global Health Committee Members made appetizers for the event. Raffle Prizes were donated. Only about $100 was used of the local chapter funds to cover plates, napkins, plastic ware, advertising supplies, and venue reservation/AV equipment.
Project advertising Several emails were sent to the entire medical school, posters were hung and handouts were placed in mailboxes. A large bulletin board was decorated, advertising for the event. We had over 100 people attend. The advertising worked.
PROJECT EVALUATION
Success rating
(1 = unsuccesful, 5 = very successful)
4
Lessons/suggestions Perhaps more emphasis on selling raffle tickets or an earlier start date for selling would have allowed for more fundraising.

ADDITIONAL COMMENTS
Comments The medical students, faculty, community members in attendance had only positive comments about the event. It was a GREAT way to raise awareness!