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Section IV.  Executive Board of the Action Committees

A.            Purpose:  The Action Committee Chairs, Vice President for Programming and Director of Student Programming shall form an Executive Board for the purpose of administration of Action Committees and Issue Response Groups. This Executive Board shall function in the budgeting of funds for the coming year, as well as strategic planning for future issues. The Executive Board shall also be responsible for oversight of the budgeting and resource allocation for the Action Committees and Issue Response Groups.  Lastly, the Executive Board shall function in the planning and facilitation of general meetings of the Action Committees and Issue Response Groups.

B.            Structure, Meetings and Responsibilities

1.             The Executive Board of the Action Committees shall be composed of the Action Committee Chairs, the Vice President for Programming, and the Director of Student Programming.  The President of the Association shall be an ex officio member of the Executive Board, empowered to break ties when necessary in voting.

2.             The Executive Board shall meet in conjunction with all general meetings of the Action Committees and Issue Response Groups in order to monitor the function and effectiveness of the Action Committees and Issue Response Groups. (2008)

3.             The Executive Board shall be responsible for these areas:

a.             Projects

1.             Allocation of funding and other resources to projects within each Action Committee.

2.             Monitoring of function of Action Committee projects.

3.             Coordination of a report of all project status for the Action Committees and Issue Response Groups and the Board of Trustees at every meeting.

4.             Assistance with the development of inter-Action Committee projects.

5.             Evaluation and selection of applicants to the Local Project Grant Program. The Executive Board will also be responsible for sending response letters to each applicant and communicating this information with the appropriate Regional and Premedical Trustees within two weeks of local project grant selection. (2004)

6.             Appoint adjunct leaders as needed to oversee smaller, short term, and/or urgent projects, especially those that do not require funding for such leaders to attend leadership meetings. These Affiliate Leaders have all the rights and privileges of other Action Committee leaders as required to carry out their respective projects, and are also subject to the same codes of conduct and professionalism expected of any leader representing AMSA. These leaders could apply for funding from their committee or the Action Committee Grant Pool. (2008)

b.             Programming

1.             Coordinate overall Action Committee programming for the Annual Meeting.

2.             Contact and coordinate programming by the Action Committees and Issue Response Groups at Regional Conferences.

3.             Allocate funds for programming and activities at the Annual Meeting.

4.             Advertise and oversee elections of new Action Committee Chairs and Coordinators at the Annual Meeting. (2004)

c.             Communications

1.             Establish and maintain an Action Committee/Issue Response Group network for use in quick dissemination of information.

2.             Contact with each Action Committee Coordinator before meetings to identify urgent needs or complaints. (2004)

3.             Overall coordination of submissions to The New Physician.

4.             Oversight of the publication of individual Action Committee newsletters.

5.             Facilitating creation of new Interest Groups and Issue Response Groups when necessary.

The Executive Board of the Action Committees shall bear the responsibility of assuring the Membership-at-Large that it is functioning responsibly, and shall strive to increase the benefits to the Membership-at-large from Action Committee programs and to increase the information available to the Membership-at-large as to the functioning of the Action Committees. This function will be accomplished by the preparation of a report by the Vice President for Programming, with assistance from the Director of Student Programming, within two weeks following each meeting or substantive action of the Executive Board of the Action Committees outlining the Action Committees’ plans, actions, and deliberations. This report shall be disseminated to the Membership-at-large through electronic mail, on the AMSA web site, and/or through an official Association publication. (2003)