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ARTICLE XVII.                    REPORTS

Section 1—Reports of the Board of Trustees

In the interest of increasing the benefits to the Membership-at-Large from general interest Association programs, as well as increasing the information available to the Membership-at-Large as to the functioning of the Board of Trustees, the following reports will be published in an official publication of the Association which circulates to the Membership-at-Large at the indicated times:

1.             Association Activities Report. The Board of Trustees will ensure publication of a report of the Association’s general interest activities, including all trips to foreign countries. Every effort shall be made to have these reports published within three (3) months following the events.

2.             Financial Report. The Executive Committee shall prepare an annual financial report, which shall include income and expenditures for the current and previous fiscal year. The report shall be in an easily understandable form with special itemization of National Officer, Regional Director, Regional Conference and Action Committee budgets. This financial statement shall be reviewed by the Board of Trustees and published between thirty and sixty days prior to the Annual Meeting.

3.             Board of Trustees’ Actions Report. The Vice President of the Association will be responsible for communicating the most recent Board of Trustees’ plans, actions, and deliberations as specified in Article VII, Section 14, Subsection F. (2002)

In addition, each Regional Director is urged to communicate to his/her region how he/she voted on particular issues that come before the Board of Trustees; and the Board of Trustees shall have the power to waive the above-stated requirements for issues of a sensitive nature when it is in the Association’s best interests to keep the information at the level of the Board of Trustees. (2002)

Section 2—Annual Activities Reports

All of AMSA’s national leadership including, but not limited to, National Officers, Regional Directors, Regional Programming Coordinators, Premedical Trustee, Premedical Regional Directors, Alumni and Resident Trustee, Vice President for Programming, Action Committee Chairs, BOT Committee Chairs, Director of Student Programming and Legislative Affairs Director shall compose an Annual Activities Report that summarizes his/her activities and details his/her financial expenditures. This report is to be submitted no later than 60 days postmarked before the Annual Meeting. Funding of travel to the Annual Meeting shall be contingent on timely submission of this Annual Report to the National Office. Failure to submit the report by 60 days postmarked before the Annual Meeting will be grounds for withholding funding.

In the case of the National Officers, this report shall be included in the Delegates Handbook. In the case of the Regional Directors, this report, one per Trustee, will be included in the Delegates Handbook and published as a final edition of the Regional newsletter to be received by the Regional contacts at least thirty (30) days prior to the Annual meeting. A copy of the report shall be placed in a notebook, one per Region, containing copies of past reports of Regional Directors from that Region. The notebook will be retained by the Regional Director during the year and passed on to his/her successor at the Annual Meeting. In Regions with more than one Trustee, one report may be submitted, provided this report accurately reflects the activities and expenditures of all Trustees in the Region. In addition to a summary of activities and expenditures, the report of the Regional Director should contain an assessment of the general state of the Region and should reflect the Trustees dealings with each of the chapters in the Region. (2003)

In the case of the Regional Programming Coordinator, their year-end report will be submitted in January and included in the Delegates Handbook. In addition, the Regional Programming Coordinator will submit an interim report to the Board of Trustees before the November Board meeting. In the case of the Vice President for Programming to the Board of Trustees, this report shall be included in the Delegates Handbook and be distributed to national leadership at least thirty (30) days prior to the Annual Meeting. One copy of each report shall be retained at the National Office for reference. (2003)